Clerk to the Corporation

  • Job Reference: 38588
  • Date Posted: 7 November 2019
  • Recruiter: Stafflex
  • Location: Huddersfield, West Yorkshire
  • Salary: £14,407 to £15,369
  • Bonus/Benefits: Term time working plus one week
  • Sector: Office
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Clerk to the Corporation

Hours: 22.5 hours per week, term time only plus 1 week. Flexible working hours.
Salary: £14,406.61 -­ £15,368.65 (Range 33-­35)
Location: Huddersfield, West Yorkshire
Start Date: ASAP
Requirements: DBS on Update Service, Safeguarding.

The Corporation of the college carries major responsibility for the conduct of the College including responsibility for its use of public funds. There is a requirement for the College as a public body to conduct itself with probity and openness, to take decisions in accordance with correct procedures and to make itself accountable. The Clerk to the Corporation has a key role to play in ensuring the proper conduct and recording of the Corporation's business and that of committees of the Corporation. There is an excellent relationship of trust and respect between the College and the Governing Body.

The Corporation of Greenhead College consists of 20 members, including the Principal and meets 6 times a year. The Committee structure is used very successfully with the following committees in place. This is an amazing opportunity for the right candidate to step into a leading and reputable corporation within the further education sector.

The role specific duties of the Clerk to the Corporation:

· To advise the Corporation and its committees on the proper exercise of their powers and on the application of the education acts and other laws affecting its work. Specifically in line with:
a. The instruments and articles of government.
b. The financial memorandum.
c. The audit code of practice.
d. The standing orders of the Governing Body.
e. The terms of reference of the committees of the Governing Body.
f. The financial regulations and procedures of the College.
· In consultation with the Chair and Principal to plan the:
g. Programming meetings.
h. Establishing an annual cycle of business.
i. Summoning meetings.
j. Providing draft minutes for the Chair and Principal.
k. Preparing agendas for meetings and arranging for these and relevant papers to be distributed to members and other interested parties within the legal timeframe (7 days).
l. Acting as a reference point for all enquiries relating to the Governing Body.
m. Preparing reports on governance and other issues falling within the remit of the Clerk to the Corporation.
n. Conducting correspondence on behalf of the Governing Body.
o. Providing administrative support to the Chair of the Corporation, the Chair of committees and to individual members, as required.
p. Continually reviewing the terms of reference of the committees, working parties, etc.
q. Ensuring compliance with the law regarding public access to Corporation documents.
r. Keeping under review standing orders for the conduct of the business of the Corporation.
s. Maintaining a record of the membership of the Corporation, notifying it of any vacancies, making arrangements for staff elections.
t. Preparing and issuing letters of appointment on behalf of the Governing Body.
u. Maintaining an attendance record of members, notifying the Corporation of any members who non-attendance gives rise to disqualification or who for some other reason are disqualified from holding office.
v. Updating the Code of Conduct for the Corporation and a register of the financial and personal interests of members, advising members of declarations of interest.
w. Maintaining the register of members' interests and making the record available for review by interested parties.
x. Supporting the Governing Body in the annual review of its performance.
y. Administering arrangements for the reimbursement of members' expenses.
z. Identifying training needs and participating in the provision of training for members including arranging for members to attend external training courses.
aa. Arranging the induction programme for new members of the Governing Body.
bb. Managing the information regarding governance on the College website, including posting minutes of meetings and uploading material to the Governors' area of Moodle.
· In the first instance, your duties and responsibilities are stated above. As the needs of the College change, you will be expected to take on or relinquish responsibilities as directed by the Chair of Governors.


The General Duties for the Clerk to the Corporation are:


· Promote, act as a role model and implement the College's policies, practices and procedures including those relating to equality and diversity.
· Take reasonable care of the health and safety of self, other persons and resources whilst at work. This entails supporting the college's responsibilities under the Health and Safety at Work Act.
· Demonstrate day to day commitment to the College's core values of community and mission statement.
· Carry out such reasonable additional duties as may from time to time be determined by or on behalf of the Corporation.

If you are interested in the position and have the required experience, please apply to the position and we will consider your application. For more information, please call the Stafflex Office team on 01484 351010 to speak to Anna or Aiden.